Expenses Rel 8.9 :: PPL-EXPEN

The Expenses course covers how to use the functionality available in PeopleSoft Enterprise Expenses. Learn how to set up approval rules, business transaction and processing rules to maximize efficiency and avoid redundancy. Set up and maintain employee data and identify access for employees, managers and expense transaction approvers. Define approver profiles, setup approval privileges, define audit rules, and assign approver routing lists. Set up expense types, location and rate tables, business purposes, per diems, time reporting codes, templates and default values that can be used to expedite the entry process and to ensure policy compliance. Establish preferred vendors and credit card data. Process travel authorizations for preapproval of future expenses and cash advances that can later be applied against expense reports. Process expense reports including imported credit card data and cash advances.

Prepare time reports that can be integrated with PeopleSoft Project Costing and Time and Labor. Expenses provides the functionality to send transactions through various approval levels from a reviewer to a manger, auditor, project manager and post pay auditor. Process expense reimbursements for employees and vendors through PeopleSoft Payables. Post transactions to PeopleSoft General Ledger and send expense transactions to PeopleSoft Project Costing. Find out how to load credit card from vendors and apply the transactions to employee expenses. Setup and process airline ticket information to track and reconcile tickets. Generate expense reports and queries.

Learn To:

	Set up rules to enforce business process
	Set up and maintain employee data
	Define approver profiles
	Set up Expense control tables
	Process expense reports
	Process reports

course content details

	Defining General Options

	Defining Installation Options for Expenses
	Setting Up Expenses Options
	Setting Up Expenses Business Units
	Defining DCAA Requirements (USA)
	Identifying Common Data and Global Features

	Setting up Security and Approvals

	Setting Up Expense Users and Permission Lists
	Defining Approval and Audit Rules
	Defining Approval Options

	Setting Up Expenses Structure

	Defining Business Rules for Expenses
	Setting Up Expense Management Functions
	Setting Up Locations and Rates
	Creating Expense Templates

	Setting Up Employee Data

	Loading Employee Data
	Maintaining Employee Profiles

	Processing Travel Authorizations

	Creating Travel Authorization Templates
	Creating Travel Authorizations

	Processing Expense Transactions

	Modifying User Defaults
	Processing Cash Advances
	Preparing Cash Advances
	Creating Time Reports

	Approving Expense Transactions

	Describing Summary Approval Options
	Performing Approvals and Audits
	Modifying Approved Transactions

	Processing Payments

	Describing the Expenses Payment Process
	Staging Payments for Processing
	Processing Payments in PeopleSoft Payables
	Sending Payments to Payroll
	Reviewing Payments

	Integrating with PeopleSoft Project Costing

	Processing Project-related Expense Transactions
	Sending Transactions to Project Costing

	Integrating with PeopleSoft General Ledger

	Posting Liabilities and Payments
	Examining Accounting Entries
	Establishing Links with the General Ledger
	Using the Journal Generator
	Rolling Over Travel Authorization Encumbrances

	Managing Expense Transaction Exceptions

	Canceling Expense Payments in Payables
	Unposting Expense Reports
	Modifying and Closing Cash Advances and Expense Reports
	Creating Accounting Adjustments for Expense Reports
	Reconciling Cash Advances

	Processing External Data

	Describing External Expense Data
	Reconciling Airline Tickets
	Processing Imported Credit Card Data
	Using Automated Teller Machine Data
	Using Benchmark Data

	Examining and Archiving Expense Information

	Running Expenses Queries
	Running Reports
	Archiving Expense Transactions